After You Are Accepted

Congrats! You’ve been accepted to a study abroad program. So, what needs to happen next to make sure your study abroad goes smoothly? Follow the steps below to keep on track towards a great experience abroad!

If somehow you have made it this far and still don’t have a passport, now is the time to act and get one. Find out from the Post Office what steps you need to take to apply for your passport.

Once you have a passport, you may need to apply for a visa, as well. Programs typically send instructions about visas along with acceptance materials. While some visa processes can be as simple as an online application, others require visiting a consulate (many of which are in Chicago) or sending documents back and forth. Getting appointments and waiting for documents to be processed and sent back and forth can take a while, especially when systems are backlogged. So, we encourage you to familiarize yourself early with what you need to do and get on top of whatever process you will need to follow.

Truman students need to complete their registration agreement on TruView for the semester they will be abroad. This allows the Study Abroad Office to enroll you in a “place holder” class and assess fees to your student bill. Please take this simple step as soon as possible to avoid any delays in enrollment or billing. Course enrollment will take place through your program and, once you have completed your program and your transcripts have been received the placeholder course will be replaced with your classes taken abroad.

If you plan to receive Truman Scholarships, Loans, or FAFSA Grants or Loans you will need to make sure to complete the appropriate forms below and return them to the Study Abroad Office via email at ciea@truman.edu or in person to Baldwin Hall 106.

  • All students who want their Truman Scholarships to apply to their Study Abroad charges must complete and return a Study Abroad Scholarship Renewal Form.
  • All students who want FAFSA Grants and Loans or the Cultural Loan to apply to their Study Abroad charges must complete and return a Study Abroad Funding Sheet.
  • Students receiving the Pershing Scholarship to Study Abroad must complete this form.
  • Students applying for the Cultural Loan must complete the full loan application found here.

Pay close attention to the information sent to you in your acceptance packet from your program. Often programs ask students to return various forms or give them additional information. In some cases, a deposit may also be due that must be paid directly to your program, and so you should make sure to arrange for on-time payment to avoid any disruption to your enrollment and participation in your program.

After acceptance to your program, you will receive an email from your Study Abroad Advisor that will include billing details, an explanation of your charges, and information about payment due dates. Please pay close attention to this information and honor the deadlines listed by making the correct payment to Truman’s Cashier. In many cases, students are asked to make an estimated payment based on anticipated program charges and incoming financial aid. Any over-payments will be refunded to the student.

Our Study Abroad Office works with our partner institutions to have as many program charges appear on the student’s bill as possible in order to help maximize the availability of financial aid and scholarships. However, certain charges, deposits, and fees may have to be paid directly to a host institution. Where we are aware of such costs, we will work to help you know what to expect to pay out-of-pocket.

For the purpose of ensuring our office is able to assist in any emergency situation that arises while a student is abroad, we ask all students to share two emergency contacts and sign off on an assumption of risk and release by completing the Emergency Contact and Release Form.

We ask all students studying abroad to make an appointment with a physician before going abroad. This gives you an opportunity to discuss your plans to study abroad, be advised of any necessary vaccinations, and formulate a plan for managing any ongoing health concerns or prescriptions while you are out of the country. Ask your physician to complete our Study Abroad Medical Form and return it to the Study Abroad Office

All students who study abroad are required to attend a pre-departure orientation. For confirmed participants in Summer and Fall programs for 2019, the Pre-Departure orientation will occur on April 24th at 5pm in Baldwin 102. Participants for other terms will be notified of the date and location via email after your application has been approved. At our orientations we discuss both Truman policies and give a general orientation to life, classes, and safety abroad.

Students Studying abroad through ISEP, KEI, and CIEE will be provided information about their study abroad insurance coverage from their program directors. All other Truman Students going abroad will be enrolled automatically in CISI Insurance.

Near the end of the term ahead of your study abroad, Truman State’s Study Abroad Office will automatically enroll you in CISI insurance, an international travel and medical insurance policy required by Truman State University for all study abroad participants. Following the enrollment, you will receive details about this insurance policy sent directly to your Truman email address from enrollments@culturalinsurance.com. This email will include instructions on how to access CISI’s online portal where you can print your ID card, view and print the policy brochure, claim form, applicable consulate letters, how to find embassy-recommended doctors and country-specific information through the “Resources and Links” page, as well as how to research up-to-the-minute travel safety information through the “Personal Security Assistance” link. We also encourage you to watch this video overview of CISI Insurance to learn more about this insurance policy and the services it offers you while abroad.

In some cases, students will also be required to enroll in an additional insurance program that is required by their program. In these cases, students will receive information about this insurance directly from their program director.

Once you have booked your flights, use our Flight Itinerary Form to share your travel plans with the Study Abroad Office. (Please share your plans with us no later than one month before your planned departure.)

We ask all students to enroll in the Smart Traveler Enrollment Program (STEP) through the State Department’s Website to be placed on the contact list for the U.S. Embassy in the country to which you are going. This allows you to receive important information and help from the U.S. Embassy in emergency situations.

  • Learn as much as you can about your host country.
  • Apply for a credit card and debit card that can be used abroad or check with your current banking company to notify them of your travel plans.
  • Talk to your academic advisor about registration for the semester after you return.
  • Resident requirement: If eligible, prior to departure from the U.S., a student may apply for graduation to occur in the semester following his or her return to Truman State University.  (Due to the delay in receiving grades, it is typically not possible to graduate in the semester concurrent with a study-abroad program.) Studying abroad in a student’s last semester does not require a waiver or special permission to be off-campus.
  • Visit the Residential Life Office before you leave if you plan to live on campus the semester after you study abroad.
  • Make arrangements with your landlord and roommates before you leave if you are living off campus.
  • Update your email address and permanent mailing address with the Center for International Education Abroad.
  • Buy plane tickets to your host country and back to the U.S.
  • If you are living with a family in your host country, contact them before you leave.
  • PACK!

Check out these pages for useful information on studying abroad:

Check out these resources for cheap flights:


Center for International Education Abroad
Truman State University
Baldwin 106
100 East Normal Avenue
Kirksville, MO 63501
(660) 785-4076
ciea@truman.edu